Effective November 11, 2026 · Draft

Privacy Policy

AdminScribe helps school administrators record, transcribe and review classroom observations. This policy explains what information we handle, why, and the choices you have. We do not sell personal information, show ads, or track you across other apps and websites.

Information we handle

• Account information: your name, email address and a securely hashed password.
• Classroom recordings: audio recorded by the AdminScribe app on your iPhone or iPad, or files and links you upload. Recordings may include the voices of teachers and students.
• Transcripts and your work: transcripts, corrections, speaker codes, notes, rubrics you add, AI summaries and the scores you record.
• Device information: the name of each iPhone or iPad you connect, so you can see and remove it from your account.
• Technical logs: basic server logs (such as times and errors) used to keep the service running and secure.

How we use it

Only to provide AdminScribe’s features to you: transcribing lessons, showing transcripts in your browser, generating AI summaries and rubric suggestions you request, sending account emails (such as password resets), and keeping the service secure. We do not use your recordings or transcripts to train AI models, and we do not sell or share them for advertising.

Transcription on your device

During a lesson, the live transcript is created on your iPhone or iPad using Apple’s on-device speech recognition. Audio is not sent to Apple for this.

Service providers

We use a small number of providers to run AdminScribe. Each receives only what it needs to perform its task:

• Amazon Web Services (United States): hosts the AdminScribe server, accounts, recordings and transcripts.
• AssemblyAI: creates the high-accuracy “enhanced” transcript from a lesson recording after the lesson. AdminScribe deletes the transcript from AssemblyAI as soon as it is received.
• Anthropic: generates AI summaries and rubric suggestions from a transcript when you ask for them.
• Postmark: delivers account emails such as password resets and email confirmations.

Your choices

• Don’t keep classroom audio: under Account › Options you can have recordings deleted right after they are transcribed, from our servers and from your iPhone or iPad.
• Delete evaluations: you can delete any evaluation, with its recording, transcript, codes and notes, at any time.
• Disconnect devices: you can sign out any connected iPhone or iPad from your Account page.
• Delete your account: email us at support@adminscribe.com and we will delete your account and its data.

Students and schools

AdminScribe is a tool for school administrators and is not intended for use by students. Recordings may capture students’ voices. Schools and districts using AdminScribe are responsible for following their own policies and applicable laws, such as FERPA and state student-privacy laws, including any required notices or consents. We process this information only on the school’s behalf and only to provide the service.

Security and retention

Data is encrypted in transit (HTTPS). Passwords are stored as salted hashes. We keep your information while your account is active, unless you delete it sooner or use the option not to keep audio. Deleted information is removed from our active systems.

Changes and contact

If we change this policy, we will update the date above. Questions or requests: support@adminscribe.com.